Multi-entity accounting where intercompany nets to zero.
Ten LLCs, ten ledgers, ten timelines, and a 'consolidated' number someone builds in a spreadsheet the night before the lender call. Saturn BPO is the outsourced controller and bookkeeping team for multi-entity operators: every entity closed on the same calendar, intercompany matched and eliminated, capital accounts per member, and one consolidated set of statements a controller signs off. Per-entity books are step one. A portfolio you can show a lender or a buyer is the point.
Consolidated statements · Intercompany eliminated · Capital accounts per member · QBO, Xero & NetSuite
Consolidated
This month
Consolidated net income
$0
9.6%Net income by entity
- HoldCo LLC$0
- OpCo One LLC$0
- OpCo Two LLC$0
- PropCo LLC$0
Entities
0
Intercompany matched
0%
Close day
0
Works with the tools you already run
Your lender saw $1.21M of revenue. $86,000 of it was you paying yourself.
When one entity pays a shared cost and bills the others, most books record income on one side and expense on the other, and the 'consolidated' total just adds the entities up. Revenue is inflated, expenses are double-counted, and nobody can say which entity actually carries the group. Here is a five-entity portfolio, one year, added up two ways.
Five entities, one year · illustrative
- Revenue as booked across all entities$1,214,000
- Intercompany management fees inside that number−$86,000
- Consolidated revenue$1,128,000
- Expenses as booked across all entities$1,051,000
- Same intercompany charges, counted again as expense−$86,000
- Consolidated expenses$965,000
- Portfolio net income (unchanged, but now defensible)$163,000
Net income is the same either way. Revenue, margin, and every ratio a lender or buyer computes from them are not.
How a generic bookkeeper books it
Portfolio revenue $1,214,000 · Margin 13.4%
- • Revenue overstated by $86,000. A buyer's quality-of-earnings finds it in the first week and re-cuts your multiple.
- • Expenses double-counted by the same $86,000, so the margin you quote is wrong in the other direction.
- • Due-to and due-from balances don't match across entities, so nobody knows who owes whom.
- • Capital contributions and distributions get reconstructed at year-end, member by member, from bank statements.
How Saturn books it
- Consolidated revenue, eliminations applied$1,128,000
- Intercompany receivable / payable→ nets to $0
- Consolidated margin14.4%
- Capital accounts tracked per membermonthly
- Every entity closed on the same calendarmonthly
- One number for the group, one for each entity, and they reconcile to each other.
Illustrative numbers, not client data. Your mix will differ. The method won't.
Six things that break past three LLCs.
Not because anyone is careless. Multi-entity accounting is a coordination problem, and a bookkeeper per entity can't solve it from inside one entity.
No portfolio view exists
Each entity has its own bookkeeper. Or none. The 'consolidated' number lives in a spreadsheet built the night before.
Intercompany never nets to zero
Expense on one side, income on the other, and the balances between entities don't match. Every month.
10 entities, 10 timelines
None of the books are ready at the same time, so leadership never sees the group on one date.
Multi-state exposure
Nobody tracking where each LLC actually owes. Surprise nexus bills land and your tax pro finds out with you.
Capital accounts reconstructed at year-end
Who put money in, who took money out, which entity. Rebuilt from bank statements every January.
Diligence = 6 weeks of cleanup
Selling or refinancing one entity? The books need weeks before anyone opens the data room.
Credentialed by the people who set the rules
QuickBooks ProAdvisors
Xero Advisors
NACPB Certified Bookkeepers
The difference shows up when someone else reads the books.
| Feature | Saturn BPO | Bookkeeper per entity |
|---|---|---|
| Portfolio view | Consolidated P&L and balance sheet every month | A spreadsheet, sometimes |
| Intercompany | Matched, eliminated, nets to zero | Income here, expense there, never matched |
| Close calendar | Every entity on one date | Ten timelines |
| Capital contributions & distributions | Per member, per entity, every month | Reconstructed at year-end |
| Different systems (QBO, Xero, NetSuite) | Consolidated across them, or normalized | Siloed |
| Sales tax collected | Reconciled per entity, per state (your CPA files) | Untracked |
| Lender / buyer readiness | Data-room ready every month | Six weeks of cleanup first |
| Financial statements | GAAP-aligned, per entity and consolidated | Ten QuickBooks exports |
| Who reviews the work | A controller signs off every close | Nobody sees the whole group |
Ten ledgers that never agreed, now one set of books that does.
Before Saturn BPO
- Each entity closes on its own timeline. Or doesn't.
- Intercompany double-counts or mismatches
- No consolidated portfolio view ever exists
- Year-end is a 6-week scramble across all entities
- Refinancing or selling an entity = months of cleanup
After Saturn BPO
- Synchronized monthly close across every entity
- Intercompany reconciled, nets to zero every month
- Consolidated P&L + balance sheet on a fixed cadence
- Capital accounts per member, current every month
- A controller's read on portfolio profit, lender- and buyer-ready
The portfolio on one page. With a column that has to net to zero.
Every entity, its revenue, its net income, and what it owes or is owed inside the group. The last column summing to zero is the test that the books agree with each other.
| Entity | Revenue | Net income | Due from / (to) group |
|---|---|---|---|
| LLC A (holding / shared services) | $0 | −$41,000 | $118,000 |
| LLC B | $412,000 | $63,000 | ($52,000) |
| LLC C | $298,000 | $38,000 | ($41,000) |
| LLC D | $218,000 | $71,000 | ($25,000) |
| LLC E | $200,000 | $32,000 | $0 |
| Consolidated | $1,128,000 | $163,000 | $0nets to zero |
Illustrative, not client data. When LLC C carries the shared-services cost and LLC D carries the profit, you see it on one page every month, not in a data room.
Your first 30 days.
No mystery onboarding and no 90-day blackout. A clean takeover of a portfolio takes three to four weeks. Historical cleanup across entities first takes six to eight. We'll tell you which on the discovery call.
Access and an honest diagnosis
Read-only access to every entity's books (QBO, Xero, or NetSuite), banks and cards, and your entity chart with ownership. We map the intercompany flows and size any cleanup before anything else.
One chart of accounts across the group
A common structure for every entity, intercompany receivable and payable accounts that mirror each other, capital accounts per member, and a consolidation map.
First synchronized month
Every entity reconciled to the same date, intercompany matched and eliminated, contributions and distributions posted per member. Backlog cleanup runs in parallel if you need it.
First consolidated close
Per-entity statements plus the consolidated P&L and balance sheet, the due-to/due-from column netting to zero, and a call with your controller. From here it repeats every month.
This is the finance team you'd hire if you had the time to hire one.
Fast month-end close
Controller-run month-end close, built to be fast and efficient once your records and access are in place.
Controls that hold
Internal controls, approvals, and audit-ready records. Nothing slips.
Visibility, not hindsight
Weekly cash and AR pulse, monthly statements, KPIs. See where you stand, not just what happened.
Books to board, one team
Bookkeeping, controller, and reporting under one roof. Income tax filed via our partner.
Multi-entity engagements are scoped to your operation.
Final price is sized to entity count, transaction volume per entity, intercompany activity, and reporting cadence. Custom quote in 24 hours after a 30-minute discovery call.
What that buys you
- • Clean per-entity books + reconciliations (the base layer)
- • Synchronized monthly close across every entity
- • Intercompany reconciliation, eliminated on consolidation
- • Consolidated P&L + balance sheet, per-entity statements alongside
- • Capital contributions and distributions per member
- • A controller's read on portfolio profit, lender- & buyer-ready
- • Sales tax reconciled per entity; income tax filing per entity via our tax partner
Typical portfolio
Custom quotein 24 hours
Month-to-month. Stay on your systems. No forced migration.
Get a custom quotePrice scales with
- • Entity count
- • Transaction volume per entity
- • Intercompany activity volume
- • Number of accounting systems in play
- • Frequency of lender, partner, or board reporting
Which one is right for you?
We'd rather you pick the right partner than the wrong one. Here's where each genuinely wins.
Saturn is the right fit when...
- You run 3 to 25 entities with shared costs, shared people, or money moving between them
- A lender, partner, or buyer will want consolidated statements in the next 12 months
- Your entities are on different systems, or different bookkeepers, and nothing agrees
- Capital contributions and distributions are tracked in someone's head
- You want to keep QBO, Xero, or NetSuite, not migrate everything to one new tool
Probably not the fit when...
- You have one operating entity and a holding company with no activity (a good bookkeeper is enough)
- The entities share no costs, no people, and no owners (they don't need consolidating)
- You need entity formation, operating agreements, or structuring advice (that's your attorney and tax pro)
- You need audited consolidated statements (we run internal controls, not external assurance)
What people actually ask before they sign.
Bring your entity list. We'll show you where the intercompany doesn't net.
Thirty minutes with our team. Bring the entity list, whatever consolidated view you have, and the last month's books for two of them. We'll walk the intercompany and capital-account gaps on the call, no logins needed, and tell you straight whether we're the right fit.
Book a free 30-min portfolio auditNo contract. No high-pressure follow-up. If we're not a fit we'll say so.